Here is a short list of trustworthy email hosts. We highly suggest you compare 2 or more against your specific goals, budget and support needs.
Below you’ll see a short overview of:
G Suite
G Suite
If you already use Google Docs, Google sheets, Google Calendar, etc., this platform may be for you. It’s a perfect host for email in many respects.
Some features include:
1. The ability to reach colleagues anywhere (even offline!)
2. Resources to help you create what you need
3. File storage so you can easily find whatever you’re looking for
4. The ability to manage users, devices, and data securely
They also have individualized solutions depending on how big your company is, your goals, and
your objectives.
Zoho Mail
It is also an excellent choice for email hosting. It’s a secure and reliable business email solution tailor-made for your organization’s communication needs.
Some features include:
1. Custom domain-based email addresses for all your employees and the ability to set up email groups for different departments
2. 24/7 support
3. Hassle-free migrations (yay!)
4. Privacy guarantee
Zoho creates an experience that’s more than just an email; it’s a collaborative experience for your entire team.
Hover
Hover is good for individuals, families, and small businesses. It has scalable account options too.
Some features include:
1. Built-in anti-spam and virus protection
2. Storage (depending on your needs)
3. Email recovery
If you are choosing a new domain name. they also sell domain names.
Office 365
Office 365 is a great team product if you are looking for lots of storage and easy-to-use apps.
Some features include:
1. Access to popular office apps like Word, Excel, and Powerpoint
2. 24/7 phone and web support
3. File storage and sharing
Fastmail
If you are building your business around efficiency, Fastmail may be just right for you. Fastmail has built an email platform that maximizes speed and helps you build efficient workflows.
Some features include:
1. Better spam protection.
2. Organization.
3. No ads. Ever.
4. A free 30-day email
Greatmail
Greatmail may be for you if you are looking for business-class email hosting. It works in all versions of Outlook, Thunderbird, Apple Mail, Gmail, webmail and any POP3/IMAP client application, tablet or mobile device.
Some features include:
1. Enterprise-level anti-spam and virus protection
2. Inbox deliverability consulting for email marketers
3. Cost effective solutions for you and your clients
There are more email providers out there, but these are our top 6 picks. There really is no reason to stress about having separate email and web hosts. In fact, it’s often the best way to structure your business!
If you are wondering the difference between IMAP, POP3, and SMTP, here is a quick overview from Greatmail:
IMAP, POP3 and SMTP are different protocols that enable you to use your mailboxes in email clients like Microsoft Outlook and on mobile devices. Specifically, IMAP and POP3 are used to retrieve incoming mail from your mail server while SMTP allows you to send outgoing mail messages to recipient addresses.
Think of these protocols like connectors allowing your email client or mobile device to communicate with your mailbox on the server. Instead of having to go to a webmail application or use a special mobile app to use your mailbox, IMAP, POP3 and SMTP let you use desktop email clients (Outlook, Thunderbird, Apple Mail etc.) and the built-in mail applications on Android and iOS mobile devices.
To use these protocols in your email client or on your device, you will at least need to know your email address and password to be able to connect to your mailbox. Depending on the client or device you are trying to use, you may also need some more information like your server host name, port numbers and encryption settings. However, many email providers have autodiscovery services that attempt to manage the configuration settings automatically using just your email address and password.
Email clients and mobile devices will use either IMAP or POP3 for your incoming mail but not both. Which protocol you decide to use for incoming mail will depend on your personal preference. IMAP synchronizes mail with the server allowing you to have a unified experience on multiple devices while POP3 downloads messages from the server letting you decide to delete them right away or after a specified period of time.
